Service — CRM & Intake Buildout
The intake stack that closes admits, not conversations.
Most treatment centers lose 50% of their admits between form fill and admissions call. We rebuild the entire intake stack — CRM, workflows, SLAs, retargeting — so no lead dies in a follow-up gap.
- 5-minute speed-to-lead SLA
- CRM workflows + admit routing
- Retargeting on drop-offs and no-shows
Why Us
Why intake systems make or break census.
5-minute SLA
78% of admits close with the first call. Speed-to-lead is the biggest lever nobody pulls.
Automated nurture
5-touch email + SMS sequence for every lead that doesn't admit day-one.
Retargeting fallback
Meta retargeting on every drop-off, no-show, and 'thinking about it' segment.
One system
Meta, VOB, CRM, EMR — one dashboard your intake director actually uses.
The Stack
What we build.
- CRM configured (HubSpot, GoHighLevel, KIPU, or existing)
- 5-minute lead SLA with intake team routing + alerts
- 5-touch nurture across email + SMS for undecided families
- Retargeting audiences pushed to Meta from every funnel stage
- Admit + discharge event webhooks into unified reporting
- Intake team training and weekly performance review
Industry Insight
What's different here.
You can have the best ads on Earth and still miss census if your intake team calls a lead 45 minutes later. We rebuild the whole intake stack — not just plug a CRM in — because acquisition and admissions have to run as one system.
Selected service: CRM & Intake Buildout
Ready to see what your Meta account should be doing?
One 30-minute strategy call. We audit your funnel, CAPI, and creative — and tell you exactly what's broken.
Book Your Strategy Call